Assistant On-Site Logistics Coordinator 

At The Memoir Agency, we craft immersive experiences that transport audiences beyond their everyday reality bringing meaning to every place and moment. Through dynamic storytelling, cutting-edge design, and unparalleled expertise, we bring creativity to life in ways that captivate and inspire.

As a part of The Memoir Agency, you have the incredible opportunity to shape unforgettable experiences and connect with audiences in meaningful ways. Our team members are the heart of everything we do—bringing passion, innovation, and dedication to every project. With a spirit of collaboration and a commitment to excellence, we empower each other to create inspiring moments that leave a lasting impact. We invite you to shine with us as we redefine the art of storytelling.

As an Assistant On-Site Logistics Coordinator, you will support the coordination and execution of event logistics, ensuring that all assets are managed efficiently during load-in, run-of-show, and load-out. This role is ideal for a highly organized, detail-oriented individual who thrives in a fast-paced environment and enjoys working as part of a collaborative team.

Position Overview:

• Assist the Logistics Coordinator in receiving, processing, and organizing materials and equipment upon arrival.
• Support the setup of all Back-of-House (BOH) spaces, including asset storage, shipping container placement, and tent builds.
• Help maintain adherence to load-in and load-out standards to prevent loss or damage of materials.
• Keep work areas clean, organized, and hazard-free.
• Assist in maintaining inventory records by tracking equipment, tools, and materials.
• Participate in pre-shift and post-shift meetings to align logistics with event goals.
• Work closely with build leads to distribute assets as needed.
• Monitor stock levels of essential materials and communicate shortages to the logistics team.
• Help oversee packing and palletizing at the end of the event.
• Perform other duties as assigned.

Requirements:

• 0-1 years of experience in event logistics required.
• Knowledge of logistics, site setup, and asset management.
• Forklift Certification is required.
• Proficiency and confidence in using all basic power tools and hand tools.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Strong skills in record keeping and computer systems. 
• Ability to to complete physically demanding tasks, such as standing and/or walking for long periods in.
• Ability to work outside in various weather conditions (heat, rain, cold temperatures).
• Ability to lift objects up to 50 lbs. **Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job.**
• Must work well in a team-based environment, and communicate effectively with team members.
• Good written and verbal communication skills.
• Must have critical thinking and problem solving ability.

Dates: This is a temporary full-time position. Dates listed below are working dates. 5 days a week required including weekends. Build Leads & Crew will work approximately 40 hours per week during install and strike periods.

• October: 10/27/25-10/31/25
• November: 11/4/25-11/26/25
• January: 1/6/26-1/16/26

Pay Details: Hourly rate $23

Higher rates may be offered for potential staff with significant experience. Payments will be made weekly.